Submitting a bid to a call for tenders - URV Universitat Rovira i Virgili

INSTRUCTIONS FOR THE ELECTRONIC BIDDING

Bidders, to submit their proposals electronically, must follow the following procedure:

Initial preparation:

1. Verify that the computer to be used for electronic bidding meets the minimum requirements For this, access the following link http://soporte.plyca.es/checklist
2. Access the Recruitment Portal of the Rovira i Virgili University: https://www.urv.cat/ca/universitat/seu-electronica/contractacio-publica
3. Download the software from "PLYCA Empresas". For this reason, once inside the Recruitment Portal of the Rovira i Virgili University, access the Utilities -> menu"Download Software" from the link https://contractacio.urv.cat/licitacion/descargas.do, from where you can download the software "PLYCA EMPRESAS" and from which you can bid electronically.
   For the correct operation of the aforementioned software, Java version 1.8.0 or higher must be installed (see section 1 above).
4. Register (register) on the Universitat Rovira i Virgili Recruitment Portal. For this, access the menu "my company" from the link https://contractacio.urv.cat/licitacion/tramites.do of the aforementioned Portal. From the menu "My Company", press "Registration" and then follow the platform's instructions to register.
5. To perform this operation, it will be necessary to have a valid electronic signature certificate. Consult the link: https://sede.minetur.gob.es/es-ES/procedimientoselectronicos/Paginas/requisitos.aspx.

To bid:

1. Access the Recruitment Portal of the Rovira i Virgili University: https://www.urv.cat/ca/universitat/seu-electronica/contractacio-publica/
2. Select the file by pressing its number.
3. Once in the file, go to the section "Post History" and press a "Presentation of offers", where the "Electronic envelope for the presentation of offers".
4. Then click on the mentioned email to proceed with its download.
5. Once downloaded, follow the instructions to incorporate the required documents in pdf format. (Those that must be signed will be indicated).
6. Once the aforementioned documents have been incorporated, sign the electronic envelope generated, following the platform's instructions.
7. Finally, complete the online presentation of the electronic envelope, following the platform's instructions.
   
   In the event that an error occurs and, as a consequence, the presentation of the proposal could not be made effective, follow the instructions in the following explanatory notes.

Explanatory notes:

1. Technical problems in the electronic submission of proposals.

In the event that, for technical communication reasons not attributable to the tenderer, the submission of the proposal through the electronic channel could not be made effective, he must use the option offered by the software of "PLYCA Empresas", " Electronic envelope for the presentation of offers.", to store the specific verification code (HASH) or "fingerprint "and the electronic envelope generated before sending.

this one specific verification code (HASH) or "fingerprint" of the offer must be transmitted immediately to the contracting body through the Electronic Register of the Rovira i Virgili University:(Electronic registration), upon receipt, your presentation will be considered complete for all purposes. When doing so, the file number to which the transmission refers must be indicated in the corresponding field, and the following must be recorded in the field relating to the matter: "Technical problems. Fingerprint for presentation of offers ". In the field "Applicant data / interested" the name of the bidder must be indicated (either a legal entity or a natural person). All this for the purpose of its correct identification in the Registry as part of the documentation presented for bidding.

After will have to transmit the electronic envelope of the offer itself, compressed in .Zip format, through the Electronic Register of the University of Rovira i Virgili: (Electronic registration), within a maximum period of 24 hours. When doing so, the file number to which the transmission refers must be indicated in the corresponding field, and the following must be entered in the field relating to the matter: "Technical problems. Electronic offer submission envelope ". In the Stakeholders / Origin field you must indicate the name of the bidder (either a legal entity or a natural person). All this in order to correctly identify them in the Registry as part of the documentation submitted to bid. If you do not make this second referral within the indicated period, it will be considered that the offer has been withdrawn.

2. Incorporation in the electronic envelope of documentation not available in electronic format
   

If the documents to be included in the electronic envelope are not available in electronic format because they were originally issued on paper, digitized copies must be provided, whose fidelity to the original will be guaranteed through the use of the electronic signature.

SECOND - SUPPORT FOR USERS

1. To be informed of news or incidents and to resolve any doubts that may arise in relation to the electronic tender, you can send your inquiry in writing through the address Contractor profiles - Public Procurement Services Platform (contractaciopublica.cat) For this reason, you must subscribe to the tender announcement referred to in the section: SUBSCRIPTIONS and in the Doubts and questions section, which you will find in the upper right margin of this same page, you will be able to make your inquiries/doubts regarding this tender. By the same means you will receive the answer to your doubts which will be published and can be used by any of the bidders interested in participating.
2. For the resolution of doubts or technical problems related exclusively to the use of IT tools for electronic tendering, the following online support is available to bidders:

1. Access the Recruitment Portal of the Rovira i Virgili University: https://www.urv.cat/ca/universitat/seu-electronica/contractacio-publica/
2. Go to "Business support (New window)Clicking there opens the Nexus IT website.
3. Press the red button "Support", located on the right side of the top menu.
4. Press the button "Support form" located at the bottom central part of the page and fill in the form, indicating the question or problem in question and reporting all the available data.